The best way to Show Humanitate is to prevent the spread of COVID-19 by implementing proven safety measures which help limit contact with others. Working together to help limit the spread of infection helps protect our entire campus and broader Winston-Salem community.
Wake Forest will join other higher education institutions and businesses in requiring all employees to receive both an FDA approved or authorized COVID-19 vaccine. Faculty and staff who have not already submitted COVID-19 vaccine documentation, will be required to get vaccinated and submit proof of their first dose by Friday, October 1.
The university encourages all eligible faculty and staff to get a COVID-19 vaccine booster shot. Although the booster is not currently required, colleagues who receive a booster shot should document the dose on their COVID-19 vaccine card; employees do not need to update Workday with booster information at this time.
All positions posted on or after Monday, Sept. 13, will include a statement indicating employment is dependent on proof of a FDA authorized or approved COVID-19 vaccination, unless a medical or religious exemption is requested by the employee and approved by the university. Human Resources will add this requirement to the position descriptions and offer letters for these positions. Hiring managers should discuss this requirement with Human Resources.
COVID-19 Exemption Requests
Employees who would like to request a medical or religious exemption from the COVID-19 vaccination requirement may do so by completing the Employee COVID-19 Exemption Request Form.
Influenza Vaccine Requirement
Additionally, Wake Forest will require all employees to receive an influenza vaccine. Documentation of an influenza vaccine will be required by Wednesday, December 15. Employees should submit their documentation or request an exemption from the influenza vaccine requirement by completing the Employee Influenza Vaccine Form.
Update Your Vaccination Status
All faculty and staff are required to provide their vaccination status to the university. Colleagues should provide their vaccination status and upload their vaccination documentation (if applicable) directly into Workday.
The university has established that unvaccinated and undervaccinated students and employees, as well as employees who have not reported their vaccination status to the university, will be required to participate in regular asymptomatic COVID-19 testing.
Faculty and staff asymptomatic testing is held on Mondays between 1pm – 6pm and Thursdays between 7am – Noon. The testing site is located in the Wellbeing Center, classroom B274. To access the testing site, enter through the rear entrance of the Wellbeing Center (directional signs are posted). Access the testing site will not be allowed through the main entrance of the Wellbeing Center. Elevator access is available through the exterior double doors located off parking lot L. Limited parking in parking lot L is available for employees who do not work on the Reynolda Campus.
The testing site will be using the SalivaDirect COVID-19 diagnostic test, a simple self-administered test that requires the individual to deposit a saliva sample into a sterile container. Do not eat, drink (water permitted), chew gum, use tobacco products, or brush your teeth 30 minutes prior to your appointment time. Testing should take approximately 15 minutes to complete.
Managers and department chairs have been provided with a list of their direct reports who are required to participate in asymptomatic testing. Those who fail to comply with regular asymptomatic testing at the campus testing site, you will be subject to corrective action. If for some unlikely reason an individual is unable to attend their appointment, they should inform their manager or department chair, not Human Resources.
Each Wednesday, colleagues who are required to submit to regular asymptomatic testing receive an email from Human Resources with a link to register for next week’s testing. To help ensure efficiency at the testing site, please register for a time slot. A limited number of walk-ins will be allowed for colleagues who may not have regular access to email or a computer for electronic registration.
Colleagues may also call Faculty and Staff Clinic at (743) 223-4217 if they need assistance registering for a time slot.
Masks and COVID-19
At this time, masks are required for all individuals while indoors, except while actively eating and drinking or when in private individual offices. Additional masking guidance for teaching is available in the Fall 2021 Protocols. The University continues will to evaluate this decision weekly and will make adjustments accordingly. Human Resources continues to maintain a list of colleagues who are approved to be unmasked in the workplace if/when an update to this protocol is made.
Guide to Masks
When selecting a mask, choose masks that have two or more layers of washable, breathable fabric or are disposable; completely cover your nose and mouth; fit snugly against the sides of your face and don’t have gaps; and have a nose wire to prevent air from leaking out of the top of the mask.