The best way to Show Humanitate is to prevent the spread of COVID-19 by implementing proven safety measures which help limit contact with others. Working together to help limit the spread of infection helps protect our entire campus and broader Winston-Salem community.
COVID-19 Vaccines & Boosters
On Dec. 10, the university announced that all faculty, staff, and students will be required to provide either proof of a COVID-19 vaccine booster dose or receive an approved exemption. The deadline for eligible faculty and staff is Jan. 31.
Upload Your Booster to Workday
Find a Booster Near You
COVID-19 boosters are widely available at local pharmacies including CVS and Walgreens. Visit vaccines.gov to find a booster location near you. At this time, the university does not have plans to offer an on-campus booster clinic for faculty and staff. Staff members may schedule their appointment during working hours, and should inform their manager of time away from work for this appointment. Staff who are experiencing side effects should use Paid Time Off (PTO) if needed to recover.
Assistance Uploading Documentation
Beginning in January, a Human Resources colleague will be available in Reynolda Hall, Room 306 on Monday/Wednesday/Friday from 9am – Noon and Tuesday/Thursday from 1 – 3:30pm if you need assistance uploading your documentation in Workday. Please do not email your documentation to HR; each employee must upload their own documentation into Workday.
Assistance Accessing COVID-19 Records
If you lost your vaccination card, use these instructions to access your COVID-19 vaccination records in the NC Vaccine Portal. If you need additional assistance accessing these records, contact the Faculty and Staff Clinic at (743) 223-4217. If you received your COVID-19 booster at a local pharmacy and do not see it listed on your NC Vaccine Portal record, contact the pharmacy directly to request your documentation.
*Eligibility and Compliance Dates
Booster eligibility is determined by the type of vaccine dose you initially received and the date you received your last dose. As colleagues who are not yet eligible on Dec. 31 become eligible for a booster, Human Resources will alert them of their deadline to comply via email. The deadlines to comply are outlined below:
|Eligibility Date||Deadline to Comply|
|Eligible by Dec. 31, 2021||Jan. 31, 2022|
|Eligible between Jan. 1-31, 2022||Feb. 28, 2022|
|Eligible between Feb. 1-28, 2022||March 31, 2022|
|Eligible between March 1-31, 2022||April 30, 2022|
|Eligible between April 1-30, 2022||May 31, 2022|
COVID-19 Exemption Requests
If you were previously approved for a COVID-19 exemption, your exemption applies to the COVID-19 booster as well and no further action is required. If you received an initial COVID-19 vaccine but would now like to request a medical or religious exemption from the booster dose only, please complete the Employee COVID-19 Exemption Request Form. Those who are approved for an exemption will be required to participate in regular asymptomatic testing.
COVID-19 Positive and Booster Deferrals
If you recently tested positive for COVID-19, you may defer your booster for up to 90 days from the date of your positive test result. It is safe to get the booster prior to the 90 days and you should receive it as soon as your symptoms have resolved. You must contact the Faculty and Staff Clinic (743-223-4217) and provide them with proof of your positive test result to qualify for a deferral. To request a deferral, email askHR@nullwfu.edu with the date your positive test was administered.
Medical Events and Booster Deferrals
If you received monoclonal antibody treatment, recently tested positive for influenza, and/or are receiving medical treatment that requires you delay your initial vaccine or booster dose you may request a deferral by having your physician complete and sign the COVID-19 Vaccine Medical Deferral Request Form and emailing it to askHR@nullwfu.edu.
All positions posted on or after Monday, Sept. 13, will include a statement indicating employment is dependent on proof of a FDA authorized or approved COVID-19 vaccination, unless a medical or religious exemption is requested by the employee and approved by the university. Human Resources will add this requirement to the position descriptions and offer letters for these positions. Hiring managers should discuss this requirement with Human Resources.
Failure to Comply
Faculty and staff who fail to comply with mandatory vaccine requirements on or before the deadline determined by their eligibility date may be subject to corrective action, up to and including termination. All colleagues are encouraged to comply with this requirement as soon as possible.
Update Your Vaccination Status
All faculty and staff are required to provide their vaccination status to the university. Following each vaccine dose, colleagues should provide their vaccination status and upload their vaccination documentation directly into Workday.
The university has established that unvaccinated and under-vaccinated students and employees, as well as employees who have not reported their vaccination status to the university, will be required to participate in regular asymptomatic COVID-19 testing.
Faculty and staff asymptomatic testing is held on Mondays between 1pm – 5pm and Thursdays between 7am – 11am. The testing site is located in the Wellbeing Center, classroom B274. To access the testing site, enter through the rear entrance of the Wellbeing Center (directional signs are posted). Access the testing site will not be allowed through the main entrance of the Wellbeing Center. Elevator access is available through the exterior double doors located off parking lot L. Limited parking in parking lot L is available for employees who do not work on the Reynolda Campus.
The testing site will be using the SalivaDirect COVID-19 diagnostic test, a simple self-administered test that requires the individual to deposit a saliva sample into a sterile container. Do not eat, drink (water permitted), chew gum, use tobacco products, or brush your teeth 30 minutes prior to your appointment time. Testing should take approximately 15 minutes to complete.
Managers and department chairs have been provided with a list of their direct reports who are required to participate in asymptomatic testing. Those who fail to comply with regular asymptomatic testing at the campus testing site, you will be subject to corrective action. If for some unlikely reason an individual is unable to attend their appointment, they should inform their manager or department chair, not Human Resources.
Registration is no longer required for asymptomatic testing. You may walk-in for your appointment anytime during regular testing clinic hours.
Masks & Bystander Intervention
At this time, masks are required for all individuals while indoors, except while actively eating and drinking or when in private individual offices.
Maintaining the health of our campus takes effort from all of us. One helpful strategy to assist in this goal is called bystander intervention: where we respectfully bring attention to the need for our colleagues and peers to follow university public health guidelines for COVID-19, such as masking. Since this can feel challenging to do, some tips and suggestions are outlined below.
Potential Barriers to Engaging
- You don’t know what to say.
- Others aren’t saying anything.
- The person holds power and privilege over you.
- You don’t feel safe to say anything.
- You don’t want to get the person in trouble.
Motivators for Engaging
Guide to Masks
When selecting a mask, choose masks that have two or more layers of washable, breathable fabric or are disposable; completely cover your nose and mouth; fit snugly against the sides of your face and don’t have gaps; and have a nose wire to prevent air from leaking out of the top of the mask.